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Promptly following the Council meeting held no later than the eighth month of the Society's fiscal year, the Executive Director and Secretary-Treasurer shall conduct the election in accordance with procedures approved by Council. Voting may be conducted by paper ballot or by electronic means, but procedures shall ensure that each member eligible to vote is presented with the name of each candidate as approved by the Council, and the office to which they were nominated. Members representing the Geographical Regions on the Council shall be elected from within their respective Regions in accordance with procedures established by the Council. The polls shall be closed at the close of business on the tenth day of the tenth month of the Society's fiscal year. Proxy votes are not permitted.
Within five working days after the close of balloting, an ad hoc committee appointed by the President shall open and count the ballots. The results of this count shall be presented to the next meeting of the Council. In case of a tie, the President shall cast the deciding vote. The results shall be announced to the Council at their next meeting and shall be published to the membership.
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