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Events & Education

 

Terms & Conditions



Terms & Conditions

The following applies to all ASNE events unless otherwise noted on its individual website. Terms and Conditions are subject to change without notice.

ASNE reserves the right to reject any application or registration if applicant is not paid in full for previous activities. By attending the ASNE event, each participant consents to being filmed, photographed and recorded during and in connection with the Meeting and consents to the use or publication of such recordings in connection with any promotional, educational or professional purposes.  Each participant releases ASNE and its board members, directors, officers, employees, or agents from any and all liability arising from the recordings or their uses, including for infringement of proprietary rights, invasion of privacy, defamation or any other cause of action, and waives any right to inspect or approve such recordings and any and all rights to payment of royalties in connection therewith.


Attendee Registration

Submission of registration, whether online or via email, fax, phone, mail or in-person constitutes registration and agreement with these Terms & Conditions.  In the event a credit card is declined or a check is returned, the registrant must provide payment no later than 7 business days prior to the event OR within 7 business days of notification (whichever is sooner) or the registration will be cancelled.  In the instance a PO Number is not received or payment is not obtained for any other reason, the individual or organization is still responsible for payment unless a written cancellation is submitted in accordance with the cancellation policy.

Rates selected during on-site registration will be verified post-conference. If an incorrect rate-type has been selected, the registration rate will be adjusted appropriately. Individuals may be responsible for additional payment or eligible for a future credit.

All cancellations and transfers must be submitted in writing. 

Cancellations will not be accepted within 10 business days of the event. Cancellations notifications received more than 10 business days prior to the event are subject to a 20% fee.  Cancellation within 10 business days of the event or failure to attend will result in forfeiture of entire registration fee.

A 15% fee will be assessed to any transfer of registration plus any difference in rate type.  Transfers applied to individuals who are eligible for a lower rate-type will not receive any discounts, credits, or reimbursements. 

 

Exhibit & Sponsorship Purchase

Submission of application, whether online or via email, fax, phone, or mail constitutes agreement with these Terms & Conditions.  A 50% minimum deposit is due at the time of reservation.  In the event full payment is not received within 30 days of application or 14 days prior to the event (whichever is sooner), ASNE retains the right to cancel the reservation.  Cancellation fees will apply.

Upon acceptance of an application by ASNE, it shall be a legally binding contract between the applying organization and ASNE; provided that either party may cancel this contract on condition that written notice of such cancellation is received by the other party at least 60 days prior to the scheduled opening date of the show as provided herein.  The amount of the fee paid that will be refunded is based on cancellation date and only on condition that such cancellation is made in writing and approved by ASNE. 

The following policy applies:

Exhibits
A cancellation fee of 20% per booth will be charged if the exhibit is cancelled from the point of receipt by ASNE through 61 days prior to the symposium.  Cancellation between 60 and 30 days prior to the symposium will result in forfeit of the 50% deposit.  Cancellation 29 days or less will result in forfeit of entire fee.

Sponsorship
A cancellation fee of $300 or 20%, whichever is less, will be charged if the sponsorship is cancelled from the point of receipt by ASNE through 61 days prior to the symposium.  Cancellation 60 days or less prior to the symposium will result in forfeit of entire fee.

 

Coupon Usage

Coupons will only be honored for the event and registration type indicated and cannot be applied to any other ASNE event or function.  Coupons are valid for online attendee registration only and will not be honored in conjunction with registrations received in-person or by fax, mail, phone, or email.  The promotional value of the coupon will be deducted from registration fees and cannot be split, transferred or reassigned from their original recipient to any other person, firm, or group.  Limit one coupon per transaction.  Coupons cannot be combined with any other offers.  Coupons must be used at time of transaction and cannot be applied at a later date.  Coupons cannot be applied to previous registrations or contracts.  No refunds are given because of a coupon.  Coupon has no monetary trade-in value.  Coupons may not be used to reduce registration fee to an amount less than $0.  ASNE reserves the right to withdraw and/or refuse payments for current coupon offers.  Paper or digital coupons may not be reproduced, photo-copied, trimmed, or altered in any way.  ASNE does not permit the unauthorized distribution, collection, sale, auction, trade or assignment of its coupons for any reason.  Coupons will not be accepted after the stated expiration date.  Coupons are void where prohibited otherwise restricted by law.  Coupons in violation of the terms of use will be voided and the individual or organization will be responsible for full payment of registration.  Registrations purchased with Cyber Monday coupons are not eligible for transfers or cancellation refunds.

 

 

 

   
 
American Society of Naval Engineers
1452 Duke Street • Alexandria, Virginia 22314 • Phone (703) 836-6727 • Fax (703) 836-7491 • Email: asnehq@navalengineers.org