Location

1423 Powhatan St., Suite 1
Alexandria, Virginia 22314
Phone (703) 836-6727
Fax (703) 836-7491
Email: asnehq@navalengineers.org

Virtual Symposia Resources

Information for Attendees

Tech Requirements to Participate

ASNE’s Virtual symposia is orchestrated and powered by Boomset.com a cloud based solution. Event access must be through Google Chrome (Version 83.0.4103.X or greater), which is the preferred browser, or Microsoft Edge Chromium-based Version (released January 15, 2020, Version 83.0.478.50). For general access requirements please review: Technical Requirements  

Questions? Please contact ASNE at: virtualevents@navalengineers.org

 

Information for Presenters

As a presenter, you can record yourself using a variety of programs.

  • On a Windows PC, you can use PowerPoint or Teams
  • On a Mac, you can use Keynote or QuickTime
  • Or, we can set up a Teams Meeting and record your presentation for you

As you make your recordings, please keep these ideas in mind:

  1. No swearing, offensive language, etc.
  2. Be cognizant of your background, clean and representative of your organization
  3. Limit background noise and distraction so we can focus on your presentation

If you have any questions, please email us at publications@navalengineers.org. The steps below show you how to use each of the five programs bolded above.

(Microsoft help page with Video)

You can record your presentation right in the PowerPoint software.

  1. Select Slide Show > Record Slide Show.
  2. Choose from two options:
  3. Start Recording from Beginning - to record from the beginning of a presentation.
  4. Start Recording from Current Slide - to record from a specific slide.
  5. Select or clear what you'd like for your recording, and then select Start Recording.
  6. Start speaking or add markings to your presentation.
  7. When you're done recording, save and share your presentation as a PowerPoint Show. Your recording will automatically play when someone opens the presentation.
  8. Select File > Save As.
  9. Select where you'd like to save your presentation to.
  10. Under Save as type, select the dropdown arrow and then select PowerPoint Show.
  11. Select Save.

(Microsoft help page on Recording in Teams and Sharing the Recording)

You can use Teams to record any audio, video, and screen sharing activity.

  1. Open up Teams and click the share button (a rectangle with an arrow) to share your presentation on your screen.
  2. To start recording, go to the meeting controls and select More options -->Start recording.
  3. To stop recording, go to the meeting controls and select More options --> Stop recording
  4. The recording is then processed (which could take awhile) and saved to Microsoft Stream, and then it's ready to play.
  5. The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat or in the channel, if you're meeting in a channel.
  6. You can share the recording with us by going to the recording in the Teams chat history and select More options --> Open in Microsoft Stream.
  7. Change the permissions for the video to allow groups or individuals to view it in Stream using these two steps.
  8. In the Microsoft Stream portal, under the video, select > Edit.
  9. In the Permissions section, add people or Microsoft 365 groups who need viewer or owner access to the video. See Permissions and privacy for details.
  10. In Teams, go to the meeting recording in the chat history and select More options > Get link.
  11. In the Get Stream link dialog box, select Copy.
  12. Paste the link into an email and send the link to us.

(See the video and the instructions on apple.com)

  1. Open the file to the slide where you want the recording to start.
  2. Click in the toolbar, then click the Audio tab at the top of the sidebar on the right. Then, click ’Record‘ in the sidebar
  3. Or, you can use the top toolbar and select Play --> Record Slideshow
  4. The recording window appears, to start recording your presentation, click at the bottom of the window. (The timer counts down from 3 before recording begins.)
  5. To advance to the next slide, click the slide in the recording window, or press the Right Arrow key on your keyboard. Speak clearly into the microphone to begin your narration.
  6. You can pause the recording at any time by clicking the Pause button. Click the red stop button to resume recording.
  7. To stop recording, click the red stop button.
  8. Press Esc (Escape) to save the recording and exit the presentation.
  9. Now that you have recorded your presentation, go to File --> Export to and select ’QuickTime‘ This will allow you to save your recording as a video.
  10. You can send this file to us directly or email publications@navalengineers.org and we can share a SharePoint folder where you can drop this file to us.

(How to use QuickTime for screen capturing steps)

  1. Open QuickTime, and choose File --> New Screen Recording
  2. In the pop-up, click the arrow by the record button to ensure the appropriate microphone is selected.
  3. Click the red record button, and then decide whether you want to record the full screen or a part of your screen.
  4. Click in the area you choose to start the recording.
  5. Present as normal by advancing your slides and talking into the microphone.
  6. When you complete presenting, hit the escape key (’Esc‘) to bring back the interface from #2. Hit the stop button.
  7. Go back to the toolbar and select File --> Save, and save your file.
  8. You can send this file to us directly or email publications@navalengineers.org and we can share a SharePoint folder where you can drop this file to us.

Click here to donwload the Copyright form. You can send it to Publications@navalengineers.org as soon as possible!

We can help presenters and keynote speakers!

If this is too much, simply email us, publications@navalengineers.org. We can set up a time to record your presentation using our Microsoft Teams account. We will take 5 minutes to walk you through the technology and should be able to record the whole thing in 20-30 minutes. Please do not hesitate to reach out with questions or concerns. Thanks for your support!

 

Sending your video to ASNE

If you already have marketing videos on YouTube, you can email us the link. If you choose to email your file(s), you can use publications@navalengineers.org. The file will most likely be large; if you are emailing it from a gmail address, then it will send a link through Gdrive. If you are using a corporate email account, and have difficulties email publications@navalengineers.org and we will share a link to our SharePoint site where you can upload your video.