Terms and Conditions
The following applies to all American Society of Naval Engineers (ASNE) events unless otherwise noted. Terms and Conditions are subject to change without notice.
ASNE reserves the right to reject any application or registration application.
By attending an ASNE event, virtually, or in person, each participant consents to being filmed, photographed and recorded during and in connection with the meeting and consents to the use or publication of such recordings in connection with any promotional, educational or professional purposes.
Each participant releases ASNE and its Council members, directors, officers, employees, or agents from any and all liability arising from the recordings or their uses, including for infringement of proprietary rights, invasion of privacy, defamation or any other cause of action, and waives any right to inspect or approve such recordings and any and all rights to payment of royalties in connection therewith.
*Submission of registration, whether online or via email, fax, phone, mail or in-person constitutes registration and agreement with these Terms & Conditions. Registration attendee requests will be vetted through U.S. government entities.
*Rates selected by attendees during registration will be verified. If an incorrect rate-type has been selected and paid, the attendee will be invoiced for the proper amount. Individuals may receive a credit for overpayment. Attendees are responsible for additional payment if they registered under an unauthorized registration category.
*e.g.: If a non-ASNE Member or non-government personnel registers and paid as an ASNE member or government member, the registration is not valid until the correct registration status is paid.
*In the event a credit card is declined, or a check is returned, the registrant must provide payment no later than 14 business days prior to the event, OR within 14 business days of notification (whichever is sooner), or the registration will be cancelled.
*In the instance a Purchase Order (PO) Number is not received, or payment is not obtained for any other reason, the individual or organization is still responsible for payment unless a written cancellation is submitted in accordance with the cancellation policy.
*All cancellations and transfers must be submitted in writing. ASNE reserves the right to deny registration application requests.
Exhibit & Sponsorship Purchase
Submission of exhibit or sponsorship application, whether in-person, on-line, via email, fax, phone, or mail constitutes agreement with the following Terms & Conditions.
A 50% minimum deposit for both sponsorships and exhibit booths / table-tops (including virtual exhibit booths) are due at the time of reservation.
Deposits provided on-site as part of the presale of next ASNE Symposia exhibits or sponsorships provide the organization the reservation for a potential exhibit location or specific sponsorship for that next symposium.
Pre-sale (on-site) organizations that provide paid-in-full payments are the only ones guaranteed their exhibit location or specific sponsorship. An organization that does not provide full payment at the on-site (presale), or before the early bird pricing paid-in-full deadline date, revert to full exhibit, table-top, or in-water / live demo pricing.
A premium exhibit booth standard rate is $3,995.
An organization has the following options:
*Paid-in-full Pre-sale (on-site) price: $3,195 ($800 Discount Saving$) [Pricing only provided for example/comparison purposes].
** Note: To receive Pre-sale (on-site) pricing, full payment must be received before the close of that year’s Symposium.
** Note: If only a deposit was provided at the pre-sale, that amount will be applied against Early Bird Pricing for Exhibit Booth.
*Early Bird Pricing: $3,595 ($400 Discount Saving$)
**Note: To Receive Early Bird pricing, full payment mustbe received and processed by the last day of Early Bird pricing deadline. If full payment not received, pricing reverts to standard exhibit booth pricing.
** Note: If a deposit was provided, that amount will be applied against standard Pricing for Exhibit Booth.
The above example provided for notional premium exhibit booth standard rate of $3,995.
Until full payment of an exhibit or sponsorship is received, ASNE retains the right to offer the sponsorship or exhibit location to other interested parties.
Upon acceptance by ASNE of an application, accompanied by a payment in full, or a deposit, it shall be a contract between the applying organization and ASNE; with provisions that either party may cancel this contract, but with the understanding that cancellation fees will apply.
*Note: If cancellation of an exhibit or sponsorship is requested, written notice of such cancellation must be sent and received prior to the event as outlined below. The amount of the deposit paid may be refunded, and is contingent upon the following details:
- If the organization is an ASNE Corporate Support Member
- If the cancellation notification is made in writing
- The percentage refunded is based upon the number of days prior to the event.
Cancellation Fees Details:
*For ASNE Corporate Support Members:
**Full Exhibitor deposit refunds can be provided to ASNE Corporate Support Members. Request for exhibitor deposit payment must be in writing 31 days or greater prior to the start of the Symposium, At 30 days or less, only transfer of deposit to a future symposia, or another ASNE event or professional program is authorized.
*ForNon-ASNE Corporate Supporter Members:
*Symposium Exhibitor cancellation fee of 25% of the paid amount will be charged if the sponsorship is cancelled 121 days or greater prior to the symposium.
*Symposium Exhibitor Cancellation 120 days thru 90 days prior to the event will result in a cancellation fee of 50% of the paid amount.
*Symposium Exhibitor Cancellation 89 days thru 31 days prior to the event will result in a cancellation fee of 75% of the paid amount.
*Symposium Exhibitor Cancellation 30 days or less prior to the start of a Symposium event (including virtual Symposia) will result in loss of paid amount.
*For ASNE Corporate Support Members:
*Full Sponsorship deposit refunds can be provided to ASNE Corporate Support Members.
*Request for full refunds must be in writing 31 days or greater prior to the start of the Symposium. At 30 days or less, only transfer of deposit to a future symposia, another ASNE event, or professional program is authorized.
*For Non-ASNE Corporate Supporter Members:
*Cancellation of a sponsorship 121 days or greater prior to the start of a Symposium will be charged a 25% cancellation fee.
*Cancellation of a sponsorship 120 days thru 90 days prior to the event will result in a cancellation fee of 50% of the paid amount.
*Cancellation of a sponsorship 89 days thru 31 days prior to the event will result in a cancellation fee of 75% of the paid amount.
*Cancellation of a sponsorship 30 days or less prior to the start of a Symposium event (including virtual Symposia) will result in loss of paid amount.